Privacy Consent Notice for Job Applicants

By submitting your application to Cy4 Ltd (“the Company“), you acknowledge that you have read and understood this notice and consent to the processing of your personal data for the purposes of recruitment and future employment consideration.

The Company, as a data controller, collects and processes your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and any applicable local data protection legislation. This includes, but is not limited to:

  • your personal details, including name, address, date of birth, nationality and gender;
  • your contact details, for example, your email address and telephone number;
  • your qualifications, skills, education, experience, and employment history;
  • details of your current level of remuneration, including entitlement to benefits such as pensions or insurance cover (if applicable);
  • video recordings of interviews;
  • information about your medical or health conditions, including whether or not you have a disability for which we need to make reasonable adjustments; and/or
  • the information collected as part of the recruitment process including any information you voluntarily provide.

While the information we process is primarily collected directly from you, we may also obtain personal data such as references supplied by former employers or agencies or criminal record checks.

Purpose and Legal Basis for Processing

Your personal data will be processed for the purpose of:

  • assessing your application for the role in question;
  • communicating with you during the recruitment process;
  • conducting pre-employment screening, where applicable;
  • considering your suitability for future employment opportunities within the Company.

The legal basis for this processing is compliance with legal obligations, taking steps prior to entering into a contract of employment or to take steps at your request prior to entering into a contract. In cases where we retain your data for future roles, processing is based on your explicit consent.

Data Retention

Unless you withdraw your consent, the Company may retain your personal data indefinitely for the purpose of contacting you about future employment opportunities that may align with your qualifications and experience. You may request the deletion of your personal data at any time.

Your Data Protection Rights

You are entitled to exercise the following rights:

  • Right of access – to obtain confirmation as to whether your data is being processed and to access that data;
  • Right to rectification – to request correction of inaccurate or incomplete data;
  • Right to erasure – to request deletion of your personal data, subject to legal and regulatory obligations;
  • Right to restrict processing – to limit how your data is processed in certain circumstances;
  • Right to data portability – to receive your personal data in a structured, commonly used format;
  • Right to object – to object to processing based on legitimate interests or direct marketing;
  • Right to withdraw consent – at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

Contact and Further Information

If you have any questions about this Notice or should you wish to exercise any of your rights or have any questions regarding how your data is processed, you may contact our Data Protection Officer at:
📧 [email protected]
📬 86 Triq il-Mitħna, Santa Venera

By proceeding with your application, you confirm that you have read and understood this Privacy Consent Notice and consent to the processing of your personal data as outlined above.